Director of Rentals - Prospect Park Alliance
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Director of Rentals

Founded in 1987, Prospect Park Alliance is the non-profit organization that sustains, restores and advances Prospect Park, "Brooklyn's Backyard," in partnership with the City. The Alliance provides critical staff and resources that keep the park green and vibrant for the diverse communities that call Brooklyn home.

Be part of the driving force that sustains Prospect Park, Brooklyn's flagship park. Prospect Park Alliance seeks a full time Director of Rentals to direct the sales and operation of private rentals at the Picnic House and other facilities in Prospect Park used for special events. Reporting to the Assistant Vice President of Visitor Services, this position interfaces directly with clients and vendors and collaborates across the organization to operate and promote rental venues in the park. The Director of Rentals will play a key role in expanding PPA’s rental business. The ideal candidate will have skills in sales and client outreach and the vision to maximize rental income through marketing initiatives and creative promotions.

Responsibilities:

  • Develop and execute a vision for business growth for rental facilities in Prospect Park including the Picnic House and Boathouse (working with the Boathouse exclusive caterer). Potential opportunities for revenue growth include corporate, film, and commercial rentals.
  • Continuously analyze PPA’s existing rental offerings and procedures to ensure that Prospect Park's venues remains competitive with other venues and aligned with industry standards.
  • Monitor trends in the wedding and event-planning industry and recommend adjustments when appropriate.
  • Track complex rentals data to identify trends and opportunities for growth.
  • Approach annual budgeting and revenue goals thoughtfully by balancing the desire to grow with knowledge of PPA’s existing business and the market. Create monthly reports including ones that track revenue, receivables, and incoming commissions from vendors.
  • Maintain accurate event calendars for each rental facility to ensure that there are no scheduling conflicts.
  • Support Picnic House renters through their planning process by providing detailed venue information.
  • Develop strong relationships with PPA’s preferred list of caterers and other local vendors. Communicate with those vendors regularly about clients and event logistics and ensure that vendors are adhering to venue rules.
  • Collaborate closely with PPA’s Marketing Department on the website, advertising, printed pieces, social media, online listings, and open house promotion. Identify new target audiences and work with the Marketing Department on strategies for outreach.
  • Produce three annual Picnic House open houses to promote the venue and vendors to existing and prospective renters. These open houses are produced in partnership with existing vendors.
  • Manage a full-time Picnic House Manager and a part-time Rentals Coordinator, and indirectly supervise a team of per diem staff who work events. Ensure that the highest level of customer service is being provided to clients from the entire Rentals team, including leading customer service training.
  • Direct maintenance and operations of the Picnic House, a historic building built in 1927. Ensure that the Picnic House Manager follows all protocols for managing events and has all relevant information for upcoming events. Work with the Manager weekly to monitor venue conditions, schedule maintenance, and make upgrades to keep the venue in top shape.
  • Work with the exclusive caterer at the Boathouse regularly on venue issues, logistics, reporting, and one-off events that require PPA’s attention. Act as a liaison between the caterer and PPA’s Audubon Center at the Boathouse. 

Qualifications:

  • 3 to 5 years relevant work experience in facility rental, sales, business, or event management.
  • 2 years supervisory experience.
  • Some work experience in sales or booking preferred.
  • Excellent computer skills including proficiency in Excel.
  • Budget and data management experience.
  • Experience writing, interpreting and managing basic contracts.
  • Strong administrative, organizational and problem-solving skills.
  • Superior communication and customer service/interpersonal skills.
  • Demonstrated experience working with diverse clientele.
  • Commitment to equity and inclusion in the workplace.
  • Creative problem-solver, self-motivated.
  • Ability to interact with multiple parties and handle many different projects simultaneously.
  • Must be willing to work one weekend day as part of regular weekly schedule (a Sunday through Thursday or Tuesday through Saturday schedule).
  • Patience, flexibility, and a sense of humor.
  • Excellent attention to detail and good judgment.

How to Apply:

Please send resume and cover letter to job103@prospectpark.org.
Please, no phone calls. Although we appreciate your interest, we will only contact applicants we are considering for interview.

The Alliance is committed to creating an inclusive employee experience for all. Regardless of race, gender, religion, sexual orientation, age, disability, or if you’re parenting the next generation, we firmly believe that our work is at its best when everyone feels free to be their most authentic self.

 

How to Apply:

Please send resume and cover letter to job103@prospectpark.org.

Please, no phone calls.

The Alliance is an equal opportunity employer.