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Human Resources Coordinator.

The Prospect Park Alliance is currently seeking a full-time Human Resources Coordinator who will be primarily responsible to provide support for the HR functions of data entry, benefits processing, payroll processing and general support for the HR office.   The ideal candidate would possess outstanding interpersonal skills; demonstrate professional, service-oriented, and respectful interactions with all personnel and outside contacts, while maintaining confidentiality and showing discretion and good judgment. S/he would also possess strong Excel skills, be able to multi-task and prioritize daily activities to meet competing deadlines while ensuring compliance with Federal, State and Local Laws and Regulations.

The Candidate’s Main Responsibilities:

  • Assist with the recruitment process and on-boarding, tasks include but not limited to: drafting and posting job descriptions, conducting background checks, coordinating new hire orientations;
  • Assist with benefits administration, such as enrollments, terminations, benefit changes and billing;
  • Data entry, such as: processing new hires and updating current employee information in our HR software;
  • Process bi-weekly payroll: review department timesheet summaries for accuracy, enter employee times and process vacation/sick adjustments for respective staff in payroll software;
  • Prepare payroll reconciliation and other payroll related reports, such as: deductions report, headcount, vacation and sick accrual, EEO reports and other HR reports using Excel spreadsheets;
  • Export, design, develop and analyze payroll data using Microsoft Excel;
  • Liaise with relevant authorities and respond to general inquiries regarding HR related matters;
  • Prepare, organize, and maintain the storage and retrieval of HR documents to ensure consistently compliant and up-to-date personnel files;
  • Coordinate HR related staff events, such as:  holiday party, employee concerns committee, annual and quarterly staff meetings and staff picnic;
  • Assist with year-end financial and retirement audit preparation;
  • Manage office supply ordering;
  • Other duties, responsibilities and projects as directed

Desired Qualifications: 

  • The candidate must have experience in an administrative support role requiring confidentiality, discretion, excellent interpersonal skills, ability to multitask and strong organizational and technical skills for managing information electronically and on paper, knowledge in and experience using Paychex software a plus;
  • Capable of processing large amounts of data while maintaining a high level of accuracy and a rigorous attention to detail;
  • Proficient with Microsoft Office, particularly Excel and Word;
  • Capable of meeting deadlines, produce impromptu reports and be goal oriented;
  • Driver’s license is a plus.

Schedule:            
Full time, 35 hours per week, Monday – Friday.  This position is eligible for benefits including a tax-deferred 403(b) plan.

Application Instructions:
Please email your resume and cover letter along with salary expectations to job307@prospectpark.org

No phone calls, please. Although we appreciate your interest, we will only contact applicants we are considering for interview.  The Prospect Park Alliance is an equal opportunity employer.

About the Prospect Park Alliance

Prospect Park Alliance is a non-profit organization sustains, restores and advances Prospect Park, Brooklyn’s flagship park, for the benefit of diverse communities, working in partnership with the City of New York. The Alliance provides a majority of the operating budget and staff that care for Park, preserving the natural environment and historic design, and serving the community by providing public programming and amenities for the Park, which receives more than 10 million visits each year. Learn more by visiting www.prospectpark.org. 

 

Please email your resume and cover letter along with salary expectations to job307@prospectpark.org

No phone calls, please. Although we appreciate your interest, we will only contact applicants we are considering for interview. 

The Prospect Park Alliance is an equal opportunity employer.